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Georgian Triangle Humane Society, Collingwood - 10th Line
549 Tenth Line, Collingwood L9Y 0W1
Preparing for a successful Cupcake Event between now and the end of February 2019 
 
The Event Chair plays an important role in ensuring a smooth and successful event. Your excellent people skills will be needed to develop and maintain relationships with staff, volunteers, sponsors and members of the community, whereas your extensive project management skills will enable you to plan and oversee the event from start to finish.  
 
PLANNING 
 Set goals 
 Create budget 
 Approve any expenses in consultation with ED and Fundraising Coordinator 
 Establish theme  
 Create project plan and time line 
 Set communication plan and time line 
 
COMMITTEE MEETINGS & UPDATES 
 Create committee organization chart 
 Establish Team Leads within committee structure 
 Establish roles and responsibilities for each position 
 Solicit team members: skill based selection if possible 
 Chair committee meetings – Prepare and send agenda to committee prior to meeting 
 Track project plan and action Items  
 Submit weekly updates to Fundraising Coordinator 
 
DAY OF 
 Set-up and tear-down 
 Oversee all aspects of event  
 Provide briefing for volunteers 
 Make on-site changes as required 
 Thank team at the end of the event/day 
 
WRAP UP 
 Solicit feedback from committee 
 Prepare budget vs actual report 
 Create Executive Summary  
 Thank you / acknowledgements to all who contributed 
 Host wrap up meeting / thank you to Organizing Committee
Canadian Red Cross - Simcoe Muskoka Branch, Simcoe Muskoka Branch
Simcoe County
• Create content for weekly internal newsletter  
• Research, write and edit stories for Red Weekly that highlight regional achievements  
• Interview volunteers, employees and clients for the purposes of creating profiles for Red Weekly 
• Works with staff on creating content for annual or one-time projects 
• Researches and writes content for projects that promote the Red Cross. This could include editorial content that accompanies an advertisement, social media content, program brochures, local communications messaging, etc.  
• Provide input on recruitment materials (e.g. posters, displays, brochures)  
• Supports the Communications Department during emergencies and fundraising appeals 
• Works alongside Communications staff members to create/edit content to support the Philanthropy and Communications Departments when on appeal  
• Assists in creating copy that positions the Red Cross as the charity of choice during fundraising appeals  
• Contributes to a healthy and safe working environment 
• Performs other duties, as required